The board meeting is an important opportunity for your company to tap into the experience, perspective and influence that Important People on your board bring. If you allow them to be occupied with reading reports, completing formalities and discussing procedural issues the board will leave the meeting with less than they could have.
The most successful board meetings involve productive discussions and concrete action items. Follow these guidelines to enhance the effectiveness of your meetings.
Before your meeting, gain a good knowledge of the schedules of your board members. Utilize a tool such as Doodle to locate the most common dates that are available in the calendars of your board members. Once you’ve found the best time, contact those who manage their schedules directly to confirm their availability.
The meeting will begin with an overview of the main points and input that is sought. This will include a recap of the highlights of the pre-meeting conference call and the board package.
Give your committee heads and department heads time and space to present important reports and updates. This will allow the https://boardroomapp.org/5-tactics-that-will-make-your-executive-board-highly-effective-during-the-meeting/ board to stay informed and current. Remember that the board might be required to revisit or discuss matters that weren’t resolved during the last meeting. It is helpful to designate a specific point person from your team to follow-up on these topics following the meeting. In the end, the board should decide on any crucial next steps. This should be clearly documented in the minutes and include the date and timeframe for each item.