Board document management is an essential aspect of the boardroom. It encompasses a range of tasks, including secure storage and distribution of board documents, agendas for meetings survey and voting tools and tasks tracking and assignments to committee members. It can also aid in ensuring the compliance of governance by facilitating conformity to legal requirements and regulatory obligations.
A good board portal will make the entire process more efficient which allows directors to concentrate on their fiduciary duties and steer the company towards long-term sustainability. Using paper-based manual processes or using digital tools that are not designed with board management in the forefront, can lead to inefficiencies, communication sylos, and disengaged members.
A board portal that prioritizes security will guard sensitive information and allow directors to collaborate and safely, even when away from the office. It will alert directors of any new papers or changes, and allow them to browse through their entire archive of documents from the board. It will also allow them to keep their notes that they made on the papers, so that when the papers are revised and revised, they have access to the information they first saw. It will also provide 24/7 year-round customer service from real humans, not chatbots.
Directors will also be provided with an overview of meetings coming up and their preparation activities, making it easy for them to plan meeting times that suit everyone. It also lets them quickly assess their progress on the tasks they have been assigned so that they don’t miss deadlines or fail to follow up on their commitments.