Board portals are a powerful tool to streamline governance of boards and improve efficiency and collaboration. They are secure and highly efficient, utilizing robust security measures to protect sensitive information and offer specific functions that are designed to meet the specific needs of board-related activities, from agenda management for meetings to online voting systems.
When choosing a portal for board meetings take into consideration every aspect of the functionality to ensure that the platform is appropriate to your company’s requirements. A excellent board portal will have an integration with calendars, as well as an automated email system that simplifies meeting invitations and responses. This ensures that directors receive all meeting materials on time. It will also facilitate the highest levels of collaboration, including real-time editing of documents and video conference capabilities. It will also allow for formal decisions by enabling secure electronic voting, and allow you to monitor results of a vote live in order to allow directors to make quick and accurate decisions.
Another aspect to think about is the user-friendliness of a board portal. A excellent board management software is designed with a variety of users with varying technological competency in mind, so that it is easy for everyone to understand and derive value from the platform. A reputable provider will provide detailed user guides along with FAQs, as well as tutorial videos to help directors get acquainted with the platform. It is also recommended that the establishment of a feedback loop to gather information about the user’s experience, and to address any issues promptly.
A good solution for managing boards is mobile-friendly, allowing users to access the website from their tablets, laptops and phones. This means that they can browse documents, make notes and even sign them with a legal-valid digital signature when on the mobile. In addition, meeting organizers can push agendas and related files directly to participants’ digital calendars, removing the need for multiple copies of emails that are frequently updated and out of sync.